In an increasingly online—and thus instantaneous—world, businesses need to digitize processes as much as possible to keep up.
Considering the critical importance of paying employees, perhaps no process is as ripe for digitization as payroll.
Establishing electronic payment processing for your employees simplifies both your life and theirs, as it allows for faster and more secure payment than physical checks.
As such, direct deposit and paycards are quickly replacing older methods of payment and can contribute to your financial success.
Payment processing systems also give you more accurate results than manual payroll and increase your regulatory compliance.
With a payment processor, you have the freedom to manage payroll whenever you want.
Rather than struggling to keep abreast of all the latest legislation, processing systems incorporate the latest tax code changes automatically.
Conducting your payment processing with reliable payment solutions gives you added protection against increasing cyber threats in society.
Small business payment processing can remove substantial headaches for busy owners, while medium and large businesses save considerable amounts of money.
Partnering with a smart processor is a boon for businesses of all sizes!
The best payment processors include a range of utilities.For example, a top-notch payroll system should at a minimum include detailed reporting and an easy web admin interface.
Some payroll systems also include features to manage paid leave and workers’ compensation and offer multiple payment choices.The ability to pay some employees by direct deposits and other employees by paycards, for example, can make a provider far more appealing than more limited alternatives.
Allowing employees to see and download their own data also makes a payroll system more useful.
For instance, employees should generally have access to their pay stubs and tax records, preferably with records extending back several years.
This decreases the time spent personally assisting employees while giving them more control.
Some payment processing companies can assist you in integrating their tools with your other products.
This may involve the use of an application programming interface (API), or perhaps they may already have available connections.This integration makes life much easier, as one can then directly use data from one program in another, instead of laboriously synchronizing them.
The straightforward web interface lets you send out payments directly to employees’ bank accounts.
Payroll systems that let you pay wages through direct deposit substantially simplify check delivery come payday.
As the term implies, payment is instantaneously transferred, thus mitigating processing times and reducing the need for physical checks.
It is also more secure—payroll fraud is far easier with paper than with direct deposit.
With cyberattacks on the rise, we need ever-stricter security measures.
Using direct deposit fully encrypts all communications for security purposes and is safeguarded by three different insurers along with independent auditing. This ensures that you can safely pay your employees without worrying about losses.
Direct deposit has become the most common payroll method in the United States, as it is advantageous for both employees and employers.Payments can be sent and received anywhere, and the process itself is far simpler than writing out checks. As such, it’s easier to learn and takes up less of your valuable time.
Employees don’t have to stress over losing paper checks or going to the bank.
They can divide their pay into multiple different accounts and cash withdrawals, instead of having to deposit or cash an entire check at once.
As another plus, many payment processing tools include features for workers to manage their money better. If something goes wrong with a check, you may have to reissue it and face bank charges. Employees would also suffer, having to report a lost or stolen check and await the replacement.
Direct deposit prevents these problems and allows you to send payments confidently.
Payroll debit cards, also called paycards, make for an increasingly attractive choice. These work essentially as reloadable prepaid debit cards.
Instead of paying employees with a paycheck or direct deposit, paycards provide an instantly usable alternative.
Paycards share many of direct deposit’s advantages.
These both represent fast, secure methods to pay employees.
However, unlike direct deposit, a paycard does not even require an employee to hold an account at a bank.
For the millions of people who do not have bank accounts, paycards can make for a compelling option.
This method serves employees’ financial needs as they arise, whether it’s withdrawing cash from ATMs or shopping at retail stores or online. These cards work practically anywhere bank cards do!
Moreover, payroll cards have lower fees than banks and include their own online portal for managing funds. As with direct deposit, paycards protect workers from fraud, theft, and loss.
Cards are easy to replace, along with whatever money the individuals had saved on them.
These payroll cards function like debit rather than credit cards, so employees won’t rack up debts that destroy their credit scores.
As much as employees like paycards, these cards also assist employers. You spend less time and money depositing to paycards than writing out checks.
The fraud protection and other security measures also work for your benefit.
Smart payment tools make payroll more efficient and mitigate financial risk by
avoiding potentially costly mistakes.
The simple act of going paperless itself eliminates many of the common sources of error, like transcribing figures to checks. With e-statement and e-invoicing solutions, you can transmit secure financial information without fear of leakage.
This not only works faster than paper, but it also brings information directly to your employees, making miscommunication extremely unlikely.
The automated workflow also reduces the risk of errors. Fewer people conducting manual data entry means fewer occasions for mess-ups.
The practice of typing sensitive information by hand has become archaic. Whenever a rote business process takes time and resources, an opportunity for automation arises.
For instance, you can auto-manage bonuses or other payroll tasks from start to finish. Using an online payment processor gives you the latest tech automatically.
Organizations are increasingly relying on cloud platforms for HR, finance, and practically everything else. Consolidate your systems online for greater accuracy.
When different parts of an organization’s infrastructure don’t interact with each other, this leaves room for failure.
For instance, copying information from one program into another can result in wrong data, unsent payments, and non-compliance. An integrated payroll and HR solution thus increase trust in the system.
Using precise HR and finance solutions decrease payment errors that frustrate employees. As such, integrating these systems contributes to employee satisfaction and trust.
Having fewer errors also makes regulatory compliance more feasible.
Integrated services let you manage employee data in a simple system that reaches your entire business network, all through a secure server.
Combining your payroll and HR solutions also reduces manual effort, so data can flow from one system to another uninterrupted. As a result of your integrated data flows, you then receive more useful analytics reports and insights.
Consolidating systems, therefore, makes these tools more potent aids for real-time business decisions.
For larger national or global organizations, these integrated finance solutions become even more key.
Businesses of any size, however, can take advantage of these powerful solutions to make their payroll more sound.
In the complex modern world, businesses face many unprecedented challenges.
With ACH payments, direct deposits, payroll paycards, process integration, and electronic statements and invoices, — it makes sense to combine as many of your critical payroll processes as possible to help mitigate financial risk for your organization.
There are numerous innovative techniques to adapt, and fortunately, having a respected partner on your side can give businesses the upper hand in managing risk!