{"id":394,"date":"2020-11-24T20:22:41","date_gmt":"2020-11-24T20:22:41","guid":{"rendered":"https:\/\/newsite.payrollmedics.com\/blog\/?p=394"},"modified":"2020-11-24T20:24:26","modified_gmt":"2020-11-24T20:24:26","slug":"how-to-plan-a-fun-and-safe-holiday-party-2020-style","status":"publish","type":"post","link":"https:\/\/www.payrollmedics.com\/blog\/how-to-plan-a-fun-and-safe-holiday-party-2020-style\/","title":{"rendered":"How to Plan a Fun (and Safe) Holiday Party 2020 Style"},"content":{"rendered":"

2020 has been\u2026a year. And while it\u2019s certainly been a trying 12 months, there\u2019s still reason to have a holiday party \u201c2020 style.\u201d COVID-19 has changed the way in which employers and employees interact, which means holiday parties may look a bit different this year. Employers in some states may be able to have in-person holiday parties, likely in an open-air venue with enough space to spread out; however, \u00a0most employers will likely have to prepare for virtual holiday parties this year.<\/p>\n

 <\/p>\n

FIND SOMETHING TO CELEBRATE<\/strong><\/p>\n

The annual party has always been a great opportunity to reflect at the end of a year, bond with co-workers, and regroup and prepare for the upcoming year. Just because 2020 has been a trying year doesn\u2019t mean there isn\u2019t cause to celebrate. Find a win from 2020, whether it be new hires, a new client, a positive change in culture, or something else \u2013 focus on the good and celebrate!<\/p>\n

In addition to celebrating a tangible win, leadership should also recognize the work their employees have put in this year. Many have had to embrace working remotely, and a large number of employees have likely had to balance health, remote learning for children, and their work obligations. Take the time to recognize the adjustments most teams have had to make this year.<\/p>\n

DEVELOP A THEME<\/strong><\/p>\n

If your employees love a good theme then create one for your holiday party! Whether you\u2019re able to hold a safe in-person event, or hold a virtual one, your employees can still participate in a themed party! Here are a few options that can work for both an in-person or virtual event:<\/p>\n

    \n
  1. Seasonal Cards \u2013 take the time to handwrite notes to other employees and either give them in person or mail them.<\/li>\n
  2. Hot Cocoa Recipe \u2013consider having a few hot chocolate options (peppermint mocha, salted caramel\u2026yum), or share hot cocoa recipes during your virtual event.<\/li>\n
  3. Games, Games, Games \u2013 Schedule an in-person scavenger hunt (with appropriate safety precautions, of course) or set up a virtual game of trivial pursuit. Your employees can form teams, bond, and have fun while playing!<\/li>\n
  4. Ugly Sweater \/ Backdrop \u2013 Have employees wear their ugliest garb to an in-person or virtual event. If virtual, employees can also compete to decorate their virtual background \u2013 others can vote on a winner!<\/li>\n<\/ol>\n

    Remember, themes should be fun and shouldn\u2019t be considered \u201cwork,\u201d so gauge your employees\u2019 interest and make sure the event is as enjoyable as possible. After all, the goal is to celebrate!<\/p>\n

    \"\"<\/p>\n

    PLAN, PLAN, PLAN<\/strong><\/p>\n

    Those who opt for an in-person event will certainly need to plan a bit more than those hosting a virtual event. That said, virtual events aren\u2019t \u201ceasy\u201d to plan either. In fact, sometimes they can be a bit more difficult to manage live. Regardless, there are a few items employers need to consider whether planning for a virtual or in-person holiday party.<\/p>\n

      \n
    1. Give Employees Notice \u2013 send out an invite with advanced notice to both block schedules and garner excitement.<\/li>\n
    2. Create an Agenda and Involve Speakers Early \u2013 virtual events shouldn\u2019t last too long (probably no more than 90 minutes). All events should have a clear agenda that should be followed as best as possible.<\/li>\n
    3. Practice \u2013 those involved in moving the event along should hold at least one practice session to account for timing and technology.<\/li>\n
    4. Acknowledge the Celebration \u2013 remember to make this event about your employees and recognize the milestones and accomplishments of both the organization and individual employees.<\/li>\n
    5. Budgets \u2013 you may need to expand a budget for an in-person event if you need a larger space (to account for proper social distancing); maybe this can come from a conference budget that was used less than expected in 2020.<\/li>\n
    6. Gifts \u2013 if you\u2019re holding a virtual event the cost is likely $0. Take your holiday party budget and send thoughtful\u00a0gifts<\/a>\u00a0and care packages to your team members. Keep in mind there can be tax implications associated with cash or similar gifts (i.e., gift cards). You will want to confer with a tax professional before proceeding in this regard.<\/li>\n
    7. Acknowledge 2021 \u2013 while many of us can\u2019t wait to get to 2021, take the time to recognize all your team has been through in 2020. Set goals and positively communicate plans for the future: 2021 and beyond!<\/li>\n
    8. Remember to be sensitive to the fact that not all employees celebrate religious holidays (or any holidays, for that matter) and so themes for events are better focused on topics other than religion. As well, participation in parties can be encouraged, but employees should be clear that participation is optional.<\/li>\n<\/ol>\n

      KEEP SAFETY A TOP PRIORITY \u2013 ESPECIALLY IF HOLDING AN IN-PERSON EVENT<\/strong><\/p>\n

      Keeping safety a top priority will be a main focus for those planning events this year. Make sure to review\u00a0coronavirus resources<\/a>,\u00a0CDC recommendations<\/a>, and adhere to state and local mandates and protocols, and be aware that these are subject to change. Health scans, mask requirements, and the presence of hand sanitizer stations may be required for an in-person event. These precautions and requirements should be communicated to guests prior to the event.<\/p>\n

      If you\u2019re holding an in-person event, consider an open-air option (depending on your location), and\/or a location that allows enough space to spread out. Your venue should help communicate their policies, in accordance with capacity restrictions and state \/ local requirements.<\/p>\n

      Also, consider how\u00a0alcohol\u00a0may impact your in-person holiday party. If you\u2019re serving alcohol, be sure to serve food as well! The presence of food can keep your attendees from getting too intoxicated. And, if you have employees under 21 in attendance, make sure they don\u2019t drink. Drink tickets can also help limit the amount of alcohol each attendee consumes at an event! Giving your worker\u2019s compensation and general liability insurance carriers a call to discuss the event is also advisable, as events that are mandatory or even just encouraged can be considered \u201cwork\u201d if someone were to be hurt or an incident occurs. It\u2019s also important to ensure employees understand the employer\u2019s expectations for conduct at the event, and that employees still need keep their holiday spirit in check \u2013 an employer should not tolerate behavior at a party or event that would not be allowed at work.<\/p>\n

      Lastly, think about decorations. While massive and elaborate decorations make a statement and likely look awesome, they can also be dangerous. Decorations can fall, and if they\u2019re large, then can potentially be hazardous in the event they hit an employee. Be sure to check your liability policies, and those of your venue, to make sure you protect your organization and your employees.<\/p>\n

      Keeping safety a top priority may also mean just holding a virtual event \u2013 and that\u2019s okay! In fact, that\u2019s likely what most employers will opt for this year.<\/p>\n

      REMEMBER TO PAY EMPLOYEES ACCORDINGLY<\/strong><\/p>\n

      Remember that employees should be paid for the work that they do, and that\u00a0may<\/em>\u00a0mean attending a holiday party \u2013 virtual or otherwise. Employers should review policies in advance of the event. Employers will likely not need to pay exempt employees additional compensation for attending, but if non-exempt employees are required or even strongly encouraged to attend, the employer will likely need to record that time as working time, develop the means to track it, and compensate employees accordingly.<\/p>\n

      Remember, virtual attendance is still attendance and should be compensated accordingly!<\/p>\n

      And, while the Families First Coronavirus Response Act (FFCRA<\/a>) may not impact a holiday party directly, employers should familiarize themselves with the Act in the event paid or other sick leave benefits overlap with any event.<\/p>\n

      HAVE FUN!<\/strong><\/p>\n

      Remember, the point of the holiday party is to reflect on the previous year, create a memorable experience, and communicate plans for the next year! Make this an enjoyable (and safe) experience for your employees, adhere to state and local guidelines and best practices, and\u2026have fun!<\/p>\n","protected":false},"excerpt":{"rendered":"

      2020 has been\u2026a year. And while it\u2019s certainly been a trying 12 months, there\u2019s still reason to have a holiday party \u201c2020 style.\u201d COVID-19 has changed the way in which employers and employees interact, which means holiday parties may look a bit different this year. Employers in some states may be able to have in-person … <\/p>\n

      Continue reading “How to Plan a Fun (and Safe) Holiday Party 2020 Style”<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":396,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[114,124,12],"tags":[115,110,68,38,103,125],"class_list":["post-394","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-covid-19","category-holiday-party","category-hr","tag-killcovidnotsmallbiz","tag-covid-19","tag-employee-engagement","tag-payroll","tag-payroll-services-greenville","tag-virtual-holiday-party"],"yoast_head":"\nHow to Plan a Fun (and Safe) Holiday Party 2020 Style - Payroll+Medics Payroll | Workers' Compensation | HR Solutions<\/title>\n<meta name=\"description\" content=\"COVID-19 has changed the way in which employers and employees interact, which means holiday parties may look a bit different this year.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.payrollmedics.com\/blog\/how-to-plan-a-fun-and-safe-holiday-party-2020-style\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Plan a Fun (and Safe) Holiday Party 2020 Style - 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